Three AA people under 35 years of age with a minimum of 1 year of sobriety must represent the bidding city reflected in the form of a Bid Committee roster to include age and sobriety dates. This shall include the presenter(s) of the bid to the Advisory Council. They may be accompanied by supporters of any age

Bid Committees must have commitments from at least two hotels, including dates showing availability of meeting rooms in the hotels, and proof that the hotel requires no commitment as to the number of people attending. This commitment needs to be represented in the form of a hotel contract outlining the costs of doing business. Specific contract requirements can be found in the Hotels documents

Assurance must be given in the form of a letter from the local Intergroup Office that no large-scale AA activity (i.e., World, ICYPAA, and Florida State Conferences) will be held in their local AA Area (i.e,. 1, 14, 15) within a thirty-day period before and a thirty-day period after the conference date

Obtain a letter from the local service structure (i.e., Intergroup, District, and/or Area) to demonstrate how the Bid Committee has been involved in service within your local area. If Bid Committee members have been involved in service outside of the Bid Committee, please share that as well

Bid committees are required to provide detailed financial records from all committee transactions in the form of a ledger and proof of bank account status, with at least two signers

The new host city must agree that 80% of the proceeds after expenses are to be turned over to the FCYPAA Advisory Council within 30 days of the conference. The host city is permitted to contribute up to 20% of the proceeds as they see fit, keeping in line with the 12 traditions

Bid Committees must provide a concise statement illustrating the need for the conference in their area

There will be a maximum of twenty minutes for the presentation by each bidding city, which includes Q&A. The presentation may be in the form of a skit, video, or any form of creative expression as decided by the bid's group conscience. The presentation is suggested to be in line with AA's 12 traditions

Bid Committee packages must be submitted to the Advisory Council no later than 10 days prior to the start of the conference by 11:59 pm EST. in PDF form, scrubbed and un-scrubbed, to: advisory@fcypaa.net; 3 unscrubbed hard copies of the Bid packages are to be handed in to the Advisory Council no later than 5:00 pm on the Friday of the Conference

Bid Committees must read, understand, and be prepared to agree with the Host Committee Requirements. Bid Cities should be prepared to answer questions about the Host Requirements at the conference

Bid Committees must submit a temporary pre-registration flyer in the bid package and a separate PDF submitted along with the bid package. The flyer is to include the committee email, registrant information (name, bid city, phone number, and email), scholarship, special needs, and price. The flyer is not to include conference dates or hotel info

In keeping with our name and the 11th tradition, we ask that our members, guests, and visitors not take pictures, videos, or recordings of any FCYPAA person, activity, event, or conference unless everyone in it has given consent. Please do not publicly identify or affiliate yourself with AA or FCYPAA in a public format such as the press, radio, film, or public internet.